VERTICALIZATIONS

ACimm is an application of real estate management, reliable, secure and robust, which allows to store in a single archive all properties owned by an institution. This archive is a safe and unified access container of all the digital content associated with each property that allows to identify it uniquely and to search for it according to appropriate filters.

 

Features: The architecture of the ACimm system provides for the primary creation of a property/main asset, to which bind and relate detail information.

The classification of the structural elements takes place according to hierarchical levels that allow an articulated mapping of the goods in function of their different typologies, such as:

• Hierarchical mastery levels: e.g. real estate complexes, compartments, buildings, structures in floors, stairs, spaces, premises, offices, etc.

• Descriptive data, technical, cadastral, management of buildings, real estate units, premises and land

• Data concerning the provenance of the property, the shares of ownership, its state of preservation, any constraints, the historical, artistic interest

• Technical and operational data of buildings (structural, functional and plant elements), state of preservation, periodicity of intervention

• The system allows, therefore, the realization and management of the file of the property in its general formulation.

 

Scope of application: the system has a structure defined according to the characteristics indicated by UNI 10951 and UNI 10998, in order to classify, sort and organize all the data relating to a building. The data are made up of:

• Description of the building artifact in its main components (structures, materials, finishes, plants, etc.) and its environmental integration

• Description of the activity carried out

• Description of the rules and urban constraints

• Verification of the application of the fire prevention rules and the overcoming of the architectural barriers

• Collection and storage of all documents available to the institution and those available from other public bodies, relating to building permits, cadastral documents, reports and documentation of works, etc.

• Photographic documentation do every single building described

 

For each property, the system allows you to associate a card containing maintenance work, updates and supporting documentation. You can also manage notifications by email of any deadlines or emergencies. According to art. 2, paragraph 222, of Law 23 December 2009, n. 191 (Financial Law 2010), all public administrations, as referred to art. 1, paragraph 2, of Legislative Decree n ° 165 of 2001, and subsequent amendments, which use or hold, in any way, property owned by the state or owned by the same public entities, shall be obliged to communicate its data. For each asset, the institution is obliged to fill in the following sections and related data:

• Real Estate Master Data

• Cadastral identification and geolocation

• Use/possession of real estate

• Real Estate Features

• Owner Information

 

ACinvoices creates a standard archive, automatically allowing the extraction of data from documents, such as bills, as well as their archiving. The module is extremely flexible and customizable according to the customer's needs. The extrapolation of the most significant data from the passive invoices (example: Supplier name, invoice date, expiration date, amount, etc.), allows the processing of the same in order to organize classifications, statistics, deadlines, etc. The form allows to set up notifications by email, such as alerting the office that the payment of an invoice has expired.

Features: ACinvoices can process bills in paper format, PDF and XML, including attachments. For digitized invoices, it uses a powerful OCR engine that is associated with a sophisticated layout analysis algorithm, allowing you to recognize data from both images and text files. The engine initiates a document analysis by identifying the type of form descriptor (containing information about the recognition mode and the data) for the document. In the form descriptor you can set different recognition areas, where you set the modes and the type of data you expect.

Archiving: In the case of paper invoices, the procedure for archiving, indexing and data processing follows the following steps:

the operator enters all the passive invoices of the same vendor on the scanner ADF and initiates the massive scan of the documents; the scan result is a PDF file that will be automatically imported into a default folder; the OCR engine divides the file into many different documents and analyzes the data to be processed; the system stores all invoices.

In the case of invoices in XML format, the process of archiving, indexing and processing of passive invoices is as follows:

• the system intercepts invoices from the official PEC and processes them;

• the system stores invoices.

 

Liquidation act: through the help of ACinvoices, you have the possibility to realize the process of winding up the bills through the use of a control panel where you can select the bills to be liquidated and entered in the deed of liquidation. The system allows the management of a word file as a “Liquidation Act Model” and can be used as the basis for the automatic creation of the final Liquidation Act.

ACAdministrativePractice: administrative practice is the set of administrative acts that the various sectors of an administration work to define a final act or provide a service. ACAdministrativePractice creates a virtual aquifer, understood as a logical grouping of contents, from acquisitions or products from computerized procedures, implementing all the functions necessary for the management of them, of the documents contained and workflows to control the specific administrative processes of any public administration office and a private company.

Contents: functions for the management of the files/flaps, where it is possible to create, modify and delete an administrative practice, managing the process in the various steps envisaged; functions for document and content management, where you can create, add, modify, (through the use of versioning and check functions) delete content. These changes can also be reported to individual metadata, thus making validation, state changes, data insertions etc.

Features: 

 Assign to users or document groups or set of documents

 Defining administrative practice for every bureaucratic process

 Deciding which activities to do for a single procedural step

 Define temporary permissions on a single step or single document

 Interact with the users organization chart by using the role definitions and access profiles to documents and content

 Workflow and document flow implementation

 Centralized management of document lifecycles and/or administrative practices

 Organization, cataloguing, archiving of documents and practices

 Safety and confidentiality of working practices

 Advanced sharing and team working

 Log activity and reporting on a single document and/or entire practice

 Schedule management of activities

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